Now Hiring – Office Administrator

RJE Business Interiors is more than a furniture dealer, we are a workplace consultant and full-service provider of furniture solutions and interior construction for commercial spaces. We’ve spent the last 30 years creating inspiring spaces across the country. How do we do it? Through people who care. Serving customers across the country, with locations in Cincinnati and Columbus, Ohio, Indianapolis, Indiana, and Louisville, Kentucky, we’ve been told that we always do what we say we will do and believe in creating inspiring spaces through excellent customer service.

We are looking for a talented, self-starter with a knack for details and organization to join our team as the Office Administrator in Cincinnati, Ohio. The Office Administrator is responsible for the overall management of the showroom and the experience that guests have in the space. Does this sound like you? Join our RJE Team!

TO APPLY: Please submit your resume and cover letter to Kevin McKiernan, RJE Business Interiors – Cincinnati President, at [email protected]

Tasks and responsibilities include:

  • Manage the showroom, including opening and closing of showroom, maintaining condition of showroom, cleaning, ADT, storage, updating showroom calendar/schedule internal and external meetings, assist with showroom meetings, create and post welcome signs for client visits
  • Office administration, direct all incoming calls, coordinate the receiving and sending out mail and packages, maintenance and ordering of office supplies, maintain the copier, meeting and event coordinator, general administrative assistant responsibilities
  • Gather, compile, verify and enter information accurately into digital software systems, including scanning and sending checks, invoices, maintaining sample inventory and records, sales reports, booking reports
  • Assist in the creation of customer bids, creating and revising bid drafts from bid template, creating Spec Sheets and Warranties pages, requesting pricing, warranties, lead times from manufacturers, assist in product counts for plans, print and bind final bid when required, and creating Product Care Guides
  • Organize and maintain the library with new swatches and discarding of expired swatches and cut sheets, organize swatches and materials after each use, upkeep and update Knoll binders and Vendor’s product information, order swatches and samples for projects/bids
  • Support sales and design team by creating new customer and project folders, submitting invoices, reserving textiles
  • Track direct ship orders, submit punch orders, acknowledgment confirmation checks and data entry, save and close out orders, update manufacturing discounts and freight information in Outlook

Qualifications:

  • Bachelor’s degree or equivalent work experience
  • Excellent organization and time management skills
  • Skilled in Microsoft Office, Excel, PowerPoint
  • Ability to multi-task and manage multiple projects
  • Must be highly motivated, self-reliant and resourceful
  • Must have strong problem-solving skills
  • Must be able to work in a team environment